NOTICE OF MEETING AND PUBLIC HEARING OF THE

MINUTES OF MEETING AND PUBLIC HEARING OF THE

THATCHER TOWN COUNCIL

March 18, 2008

MEMBERS PRESENT: Mayor, Bob Rivera

Vice Mayor, Bill Mulleneaux

Councilmember’s: Doug Hoopes. Ken Larson, Eric Merriman, Charles Morris

MEMBERS ABSENT: Donald Innes

ALSO PRESENT: Terry Hinton, Town Manager

Mark Stevens, Chief of Police

Heath Brown, Town Engineer

Dudley Welker, Town Attorney

Lona Duncan, Town Clerk

VISTORS: Tad Banda, JD Merritt, Ron & Candy Green David Baxter,

Mark T Jones, John Martin, Tim Martin, Nancy Mattox,

Edward Lopez, Jon Johnson

AGENDA

Mayor Rivera called the meeting to order at 7:00pm establishing that there was a Quorum. He also said God bless our Troops, Family and America

Pledge of Allegiance lead by Dudley Welker

Roll Call.

PUBLIC HEARINGS:

A. Final Plat for Quail Ridge Subdivision Phase IIB.

John Martin stood and explained to Council that this is a continuation of what we have been doing there is 37 acres and five roads remaining. This will be the fourth street and there will be 18 lots. The preliminary plat was approved a number of years ago. Mr. Martin also mentioned that the extension to Golf Course Road was completed.

B. Conditional Use Permit for an Electronic Sign at the Sonic Drive Inn.

Mark Jones stood and said he was representing Sonic. The electronic message boards are really nice and it gets the message out to the public. Councilman Morris ask about the size and if the sign has moving words. Mr. Jones said he thought it was a 4 ft x8 ft the same as what is there right now and the words have motion but is not rolling.

OPEN CALL TO THE PUBLIC:

Mayor Ron Green addressed the Council by thanking them for the card and gift basket the card said congratulation on your victory we are looking forward to working with you in the future Thatcher Mayor, Council and Manager. I wanted to personally thank you especially for the card those are my sentiments entirely we are sister communities and my father was risen on Church Street many of us have ties that way. I hope that we can go forward in a renewed wiliness to support each other. I have also brought with me a picture that Gene Seals and I took of Thatcher from an airplane I thought you might like it and again I appreciate the support of this Council. Mayor Rivera thanked him for the picture and for him coming to present it and again congratulations.

PUBLIC APPEARANCES:

A. Recycling Month Proclamation and Information – Kay Matlock.

Mayor Rivera read the proclamation and commented on how this recycling that will be done by Graham County Rehabilitation Center is a very good thing for the valley.

CONSENT AGENDA:

A. Approve minutes of the February 12, 2007 Regular Council Meeting.

B. Planning and Zoning Monthly Report.

C. Police Monthly Report.

D. Approval of Invoices.

E. Financial Reports.

Councilman Morris made motion to accept the minutes and reports. Councilman Merriman seconded the motion. The vote was unanimous. Motion passed

OLD BUSINESS:

A. Skate board area at Ball fields.

Terry stated that this has been going on for a long time originally the insurance company thought they were going to be able to insure it. With resent claims on skate board parks the only way they will insurance the park is to take out what is there and the Town of Thatcher build it or get a licensed contractor and start over and even with all that they could not give me the cost of the insurance at this time. Terry suggested taking it out and either add a ball field or parking.

Vice Mayor Mulleneaux made motion to take out what is there and add to the baseball complex. Councilman Morris seconded the motion. The vote was unanimous. Motion passed

NEW BUSINESS:

A. Decision on the Final Plat for Phase IIB for Quail Ridge Subdivision.

Terry stated that on both of the items subdivision and permit the P&Z were unanimous to approve and staff concurs.

Councilman Merriman made motion to approve the Quail Ridge Subdivision. Councilman Larson seconded the motion. The vote was unanimous. Motion passed.

B. Decision on the Conditional Use Permit for Sonic

Councilman Hoopes made motion to accept conditional Use Permit. Vice Mayor Mulleneaux seconded the motion. The vote was unanimous. Motion passed

C. RESOLUTION NO. 521-2008: A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF THATCHER, ARIZONA, DECLARING AS A PUBLIC RECORD THAT CERTAIN DOCUMENT FILED WITH THE TOWN CLERK AND ENTITLED "THE 2008 AMENDMENTS TO THE TAX CODE OF THE TOWN OF THATCHER".

Terry explained that this happens once a year the League of Cities & Towns has a committee that looks at the Tax Code for all Cities and Towns and try to keep them as uniform as they can for the people who have to pay taxes. These are the changes that they have made this year.

Vice Mayor Mulleneaux made motion to approve Resolution No. 521-2008. Councilman Morris seconded the motion. The vote was unanimous. Motion passed

D. ORDINANCE NO. 153-2008: AN ORDINANCE OF THE TOWN OF THATCHER, ARIZONA, RELATING TO THE PRIVILEGE LICENSE TAX; ADOPTING "THE 2008 AMENDMENTS TO THE TAX CODE OF THE TOWN OF THATCHER" BY REFERENCE; ESTABLISHING AN EFFECTIVE DATE; PROVIDING FOR SEVERABILITY AND PROVIDING PENALTIES FOR VIOLATIONS.

Terry said this is the same as the Resolution it is the public notice of the adoption this is the document that is published in the paper.

Council Morris made motion to approve Ordinance No 153-2008. Councilman Larson seconded the motion. The vote was unanimous. Motion passed

E. Preliminary 2008/2009 Budget.

Terry explained that he had made the adjustments the Council suggested when they had their work session. If you could pass this as the preliminary budget then when I get the figures from the County and Insurance Co. I will bring it back to Council probably May or June as the final budget. The total expenditure for this budget will be $6,901,300.00.

Councilman Hoopes made motion to approve the preliminary budget. Councilman Morris seconded the motion. The vote was unanimous. Motion passed

F. Out of State training for Manager and Engineer.

Terry said that he and Heath talked about going back to the International Council of Shopping Center Convention in Las Vegas as they attended last year. Now that we have attended we know little more about what information and items to take with us.

Councilman Morris made motion to approve out of state training. Vice Mayor Mulleneaux seconded the motion. The vote was unanimous. Motion passed

EXECUTIVE SESSION: Pursuant to A.R.S. Section 38-431.03 (A)(7) the Council may go into Executive Session to consult with the Town Attorney for legal advise.

Terry ask for Heath, Lona, Attorney Welker and him self to stay for Executive Session.

Vice Mayor Mulleneaux made motion to go into Executive Session. Councilman Hoopes seconded the motion. The vote was unanimous time was 7:40

Councilman Morris made motion to return to Regular Meeting. Vice Mayor Mulleneaux seconded the motion. The vote was unanimous time was 8:25

A. Decision on Executive Session.

None

INFORMATIONAL ITEMS:

A. Town Manager’s Report:

1) Terry said there was not a lot of changes our building permits are staying about the same. Mike Payne has been staying every busy with building inspections on the new homes town houses and the hotel that are being built.

2) In three to four week the street crew will move to 1^st Ave and get started on our major project for this year there is a lot of work there. The power lines have to go underground the curb and gutter with sidewalk on one side along with drainage and repaving.

3) We have our sweeper truck back and we are trying to catch up on the streets. I need to get a notice to Daley Estates not to park on the street so we can sweep out there.

4) I spoke to Dan Welker with the College and he has talked with the swim team coach they have it set up that the time they will practice is from 7:00am to 9:00am.

5) The project Spur or power plant we are participating in we are online to get 10 mg watts and have already paid our portion of that this year. Vice Mayor Mulleneaux ask when it would be online and Terry said probably not until about 2017. Vice Rivera ask what our wattage was in our peak hours. Terry said about 6900 kilowatts and our substation will take about 10,000 mg watts so we are still in good shape. We are in discussion with Graham County Electric, Safford and Aepco about the installation of another substation across the river when the Coop brings another 69kb line for the mine. We are talking about sharing the cost of that substation so there will another circuit on that side of town.

6) EAC basketball team did win this afternoon.

7) Councilman Morris ask what work was being done on 4^th Ave & the highway. Terry said that the collapsed pipe that had been fixed they were putting hot mix in to repair the road.

B. Fire Department Report.

We have been working on getting fire hydrants for all the new development I will feel better when that hotel is frame and has there sprinklers in place. We are also going to take a ladder down and see just what we can and can’t do as far as the equipment that we have. We also need to touch bases with someone on the date of March 29^th and the Traveling Wall we have scheduled to have a live burn and we need to make sure we are covering all bases on that day. Mayor Rivera said he would get with Buddy Reynolds and have him contact you.

C. Police Department Report.

Chief Stevens handed out a flyer saying that on the 15^th of April there will be a documentary first time in the history of Arizona where every local news channel will air this 30minute documentary called Arizona Crystal Darkness. They are encouraging family to get together with their children and grandchildren. The Meth Collision is having their seminar that day and they are going to show this program to end up the day it will be in the Eac Little Theater if you want to take your children down there to watch it. This is a good educational tool.

COMMITTEE REPORTS:

A. Safe House – Councilman Hoopes we just had a long meeting and received some good information on how to tap into money that we haven’t even touch yet. It was very informative.

B. Chamber of Commerce – Councilman Merriman said they have had two meeting. We went to the Capitol mainly to support the College with the endeavor to get the four year school. We talked with Bill Konopnicki and there is a task force to also help with this process. The next day we talked with Legislators about the State Hurf money and expressed our concerns with them cutting the funds. The Salsa Trail is doing well they are going to have another Salsa Fest and they have all the restaurant on a GPS and there is aslo competition for your salsa recipe. We had a lady come in from Bowie to negotiate for the power house they are starting to get the permit and they are asking for the Chamber support.

C. SEAGO – Mayor Rivera said they had a meeting in Duncan last Saturday and there was a good turn out it was a regular meeting. We talked at Hurf money and the State budget being out of balance over 2 billion dollars. All of us need too express to our Legislators to leave the State shared revenues alone we as Cities and Towns need that money. The two big projects in Greenlee and Graham are the bridge across the river going to Clifton and the four miles of construction on Hwy 191 for a divided highway.

D. Arizona Foundation – Councilman Larson said we have a meeting tomorrow evening. The committee is working on trying to make the Graham County portion an official part of the Arizona State Foundation. We have a person coming in from Sierra Vista that is over the southeastern part of the State to help us work towards that goal. Then after that we have to figure at ways to generate more funds so that every year we will have more money to donate back to the community.

ADJOURNMENT